Chair's Office: Teresa Kibler – Administrative Manager II
- Coordinates HR business operations for the School.
- Oversees HR processes (including Visas) for Faculty, staff, and research.
- Coordinates Faculty Affairs processes such as faculty reappointment, promotion and tenure, and Post Tenure Reviews
- Supervises Faculty Support Coordinators.
Chair's Office: Sequaya Sims – Administrative Manager I
- Provides administrative support to the Chair and research lab
- Coordinates school related events
Front Office Administrative Supervisor: Telisha Kendall
- Provides front office support services
- Sorts/distributes/handles mail, shipping, receiving; orders supplies; arranges catering
- Greets/assists/refers office visitors/phone calls or faculty, staff, researchers, students
- Reservations for Physics rooms
Academic Office: Gary Longstreet - Academic Program Manager
- Manages Academic Office, oversees recruitment and admissions for MS and PhD programs
- Works closely with Associate Chairs on Student programs and Student Retention
- Oversee Graduate GTA and GRA hiring assignments each semester
- Create and update all promotional materials for undergraduate and graduate programs
- Process graduate student waivers
Academic Office: Kymberley Dent - Academic Program Coordinator II
- Provides administrative support to Academic Professionals for the Undergraduate program
- Promotes and processes undergraduate scholarships / awards and collects data / for prepares reports
- Coordinates hiring of Undergraduate Teaching Assistants
- Prepares reimbursement for student visitors and arranges travel
- Coordinator of the Research Experience for Undergraduates (REU) program
- Support undergraduate student leaders (SPS, SWIP)
Faculty Support: Shaun Ashley – Senior Faculty Support Coordinator
- Coordinates CRA (Center for Relativistic Astrophysics) colloquium, seminars, workshops, special events
- Advertises seminars and special events on CRA/SoP/Campus advertising platforms
- Provides initial training of administrative staff and PI lab teams as it relates to workday and travel policies
- Processes initial travel/reservations/budgets/reimbursements for visitors and speakers
- Provides Workday and PCard purchasing for faculty
- Coordinates hiring and processes visas for faculty teams
Faculty Support: Tyerica Nevels – Faculty Support Coordinator
- Coordinates all seminars, workshops, special events
- Advertises seminars and special events on SoP/Campus advertising platforms
- Processes initial travel arrangements/reservations/budgets/reimbursements for visitors and speakers
- Provides Workday and PCard purchasing for faculty
- Coordinates hiring and processes visas for faculty teams
Faculty Support: Claudete Richardson – Faculty Support Coordinator
- Coordinates all seminars, workshops, special events
- Advertises seminars and special events on SoP/Campus advertising platforms
- Processes initial travel arrangements/reservations/budgets/reimbursements for visitors and speakers
- Provides Workday and PCard purchasing for faculty
- Coordinates hiring and processes visas for faculty teams
Faculty Support: Anita Williams – Faculty Support Coordinator
- Coordinates all seminars, workshops, special events
- Advertises seminars and special events on SoP/Campus advertising platforms
- Processes initial travel arrangements/reservations/budgets/reimbursements for visitors and speakers
- Provides Workday and Pcard purchasing for faculty
- Coordinates hiring and processes visas for faculty teams
Finance Office: Patrice Coleman – Financial Administrator II
- Undergrad & Graduate Hiring
- Maintain COS Finance database & time entry system & Process bi-weekly time documents
- Reconciliation & project management for sponsored, state and GT Foundation projects
- Assist Users with questions on Procurement, Travel & Expense and COS Finance systems
Finance Office: Samantha King – Financial Administrator III
- Process/Distribute reimbursements (travel, entertainment & materials/supplies)
- Assist new users with Techworks and CoS Finance
- P-Card Statement verification & charge reallocation
- Post Transactions to Internal Ledgers & Cost Transfers
Finance Office: Jennifer Harris – Assistant Director, Financial Operations
- Monitor all financial records for school business
- Review state, sponsored & GT Foundation projects
- Prepare monthly budget amendments
- Assist with research proposal submissions
- Oversee Purchasing, PCard and Invoice payments
- Issue sub agreements & post award spending
Grant Administration: Josie Ivory – Grants Administrator
- Assists all faculty with preparation/submittion of research proposals/grant requests from solicitation to award;
- assists with grant renewals and no-cost extension requests (provides funding information; acts as liaison with
- OSP/other universities; assists in developing budgets; reviews requests for completeness; monitors)
- Sets up new sponsored projects and adds incremental funding in CoS
- Assists PIs with GT deliverables documentation systems
Computing/IT: John Wallom – Associate Director of IT Operations
- Oversees and is responsible for the School of Physics' IT operations
- Establishes IT related objectives and work plans for the maintenance/development of IT infrastructure
- Defines and delegates assignments to unit IT staff
- Develops and maintains unit IT policies and procedures consistent with Institute policy
- Manages/coordinates purchasing of IT equipment
Computing/IT: – IT Support Professional Senior
- Maintains and develops the School of Physics IT infrastructure
- Provides server, workstation, laptop and peripherals support
- Oversees the management/monitoring of desktops/workstations through enterprise management tools
- Provides end user support
Computing/IT: Vacant – IT Support Professional II
- Installs, maintains, and upgrades workstation and peripheral hardware and software.
- Provides end user support and assistance in the resolution of complex problems
Facilities: Alan Pruitt – Facilities Manager II
- Oversees all building maintenance functions
- Maintains/provides access to the Howey building; arranges/assigns office space
- Orders building repairs; oversees building renovation and construction projects
- Coordinates annual equipment inventory and maintains property records
Electronics Shop: Scott Centers – Electronics Specialist
- Designs, constructs, fabricates custom prototype electronics for faculty research labs
- Maintains and manages inventory of parts and supplies, data, records and reports
- Provides quality assurance, evaluation functions, troubleshooting, repairing/calibration of electronic equipment
- Provides technical advice and assistance to end-users
